J1 SIS Implementation

Colleagues,

At the end of the day today, Friday, October 3, we will begin the “go-dark” period of our transition to a new student information system (SIS), Jenzabar One (J1).  Thank you again for all the work you have done thus far to ensure that this transition is successful. 

After 5 pm this afternoon, the following systems will no longer be available: Jet Stream, Empower, Great Plains, Pharos, and Kwik Tag. Please use the following forms moving forward:

Project Care
Please use this to submit alerts regarding student success needs.

Enrollment Form
This form should be used for adding or dropping courses during the 2025 Fall term only.

Withdrawal Form
This form should be used for 2025 Fall withdrawals only.

View Softdocs Process and Instructions for enrollment

To learn more about our transition to J1, please refer to this site:

J1 Resources: https://newmanu.edu/j1

Regards,

Alden

Dear Students,

This fall, Newman University is moving to a new system called J1. This transition will improve how you access your student account information and make processes faster and more reliable.

Key dates:

• October 3: Student accounts will enter a “go-dark” phase. This means that our normal processing will be down until we are up and live with J1.
• During the transition period:
  • NU payment plans will continue as normal
  • Payments can still be made via NU Pay
  • No statement or balance will be updated until after J1 is live

What this means for you:

• If you need an invoice for tuition reimbursement, contact us now. After October 3^rd, we will not be able to process this until we go-live.
• If you still owe for fall, please contact us so we can get you on a payment plan now.
• Once J1 is live, you will need to log in and set up your spring payment plan. This will be required in order to clear your bill.
• If you are enrolled in spring, your bill will be available later this fall once J1 is fully implemented.
• If you haven’t enrolled in spring, contact your advisor today to get enrolled! The deadline is October 3^rd!

Next Steps

Please watch for communications about when J1 is live. It will be critical that you attend one of our training sessions to learn about the new system. We’ll share training details soon.

Thank you for your patience as we make this transition. We’re excited about the improvements J1 will bring to your student experience. If you have questions for us, please don’t hesitate to contact us.

Dear Colleagues,

As many of you know, Newman is moving to a new system this fall. J1 will bring faster, more reliable tools for financial processes, but during the transition, some of our normal operations will “go-dark.” Please review the following important dates and plan accordingly.

Important Dates

• October 3 – Last day to submit and have approved invoices and expense reports in KwikTag. Anything submitted after 5 p.m. will be returned for processing once J1 is live.
• October 6 & 7 – Final payment processing in the Finance Office, including AP checks, vendor payments, and student refunds.
• October 8 – Final FY26 Solver budget reports will be emailed out. After this date, the Finance Office will be officially “dark.”

What does “dark” mean?

• No AP checks or vendor payments can be issued.
• No student refunds can be processed.
• No budget or spending reports will be available.
• No transactions can be processed in Empower, GP (Great Plains), or Solver.

We anticipate being live in J1 in November. But until then, AP will not be able to run, and normal finance functions will remain paused. Please be sure to plan ahead:

• Submit invoices and expense reports now!
• Finalize purchases and approvals before October 3 where possible.
• Use Purchasing Cards for approved expenses during the transition (these will remain fully available).

Thank you for your patience and preparation as we make this important move forward. I know we are beyond excited in our office and we hope you are as well! Can’t wait for you all to see what we’ve been working on the past couple of years! If you any questions at all, please don’t hesitate to reach out to one of us in the office!

Sincerely,

Nicole

Author: Valerie Hennings

On behalf of Newman’s J1 project team, I am pleased to invite you to a series of information sessions regarding our upcoming transition to the Jenzabar One (J1) student information system. These sessions are designed to provide faculty and staff with the information and guidance needed to prepare for this important change.

Session Schedule All sessions will be held in BGSC 105:

• Friday, September 12 | 2:00–3:00 p.m.
• Friday, September 19 | 12:00–1:00 p.m.
• Thursday, September 25 | 12:00–1:00 p.m.
• Monday, September 29 | 3:00–4:00 p.m.
• Tuesday, October 7 | 12:00–1:00 p.m.

What to Expect During these sessions, we will cover:

• The go-dark and go-live timeline for October through December
• Systems and processes that will be affected—and those that will remain unchanged
• Alternative solutions for critical functions during the transition period
• Dedicated time to address your questions regarding J1 and related processes

Each session is a standalone discussion; you may attend whichever dates best fit your schedule.

Looking ahead, role-specific trainings (e.g., academic advisors, budget managers) will be offered once the system is live in October. These trainings are dependent on the successful go-live and will be communicated when finalized.

Thank you in advance for your time and participation as we work together to ensure a smooth and successful transition to Jenzabar One. If you have any questions, please do not hesitate to reach out to Icer Vaughan ([email protected]) or Valerie Hennings ([email protected]).

Learn about Newman’s transition to Jenzabar One (J1) this fall

On behalf of Newman’s J1 project team, I am pleased to invite you to a series of information sessions regarding our upcoming transition to the Jenzabar One (J1) student information system. These sessions are designed to provide faculty and staff with the information and guidance needed to prepare for this important change.

Session Schedule
All sessions will be held in BGSC 105:

• Friday, September 12 | 2:00–3:00 p.m.
• Friday, September 19 | 12:00–1:00 p.m.
• Thursday, September 25 | 12:00–1:00 p.m.
• Monday, September 29 | 3:00–4:00 p.m.
• Tuesday, October 7 | 12:00–1:00 p.m.

What to Expect
During these sessions, we will cover:

• The go-dark and go-live timeline for October through December
• Systems and processes that will be affected—and those that will remain unchanged
• Alternative solutions for critical functions during the transition period
• Dedicated time to address your questions regarding J1 and related processes

Each session is a standalone discussion; you may attend whichever dates best fit your schedule.

Looking ahead, role-specific trainings (e.g., academic advisors, budget managers) will be offered once the system is live in October. These trainings are dependent on the successful go-live and will be communicated when finalized.

Thank you in advance for your time and participation as we work together to ensure a smooth and successful transition to Jenzabar One. If you have any questions, please do not hesitate to reach out to Icer Vaughan ([email protected]) or Valerie Hennings ([email protected]).

An important student resource - JETSTREAM - is going away at the end of the day on Friday, Oct 3rd!

Activities impacted by turning off JetStream:

• Access to view or change your Fall 2025 schedule
  (Please consult with your advisor to make adjustments to 2nd 8-week classes or to withdraw from classes)
• Access to student records and transcripts
• Financial Aid Processing and Student Account updates
• Online Registration for Spring 2026
• Official transcript processing will be paused

Newman will be transitioning to a new, improved and much friendlier student information platform - all your stuff in one place, accessible with one login! _(More news, including launch date, to come later in October) _

Not impacted by the update:

• Canvas (You’ll still be able to access your classes)
• Existing 2025 Fall Payment Plan payments
• Paylocity/Payroll (student workers)

**Remember - Oct 3rd: JetStream goes dark! **